A paper MAR hides its own gaps
The problem with a paper Medication Administration Record is not that people are careless. It is that a blank box looks identical whether the medication was given and someone forgot to initial, or the medication was missed entirely. You cannot tell the difference later, and neither can a surveyor.
Worse, the record is only as good as the moment it was written. A DSP who initials four boxes at the end of a shift has produced a document that says four things happened at four different times. It is not a lie exactly, but it will not survive scrutiny.
An electronic MAR closes both holes. Each pass is timestamped when it happens and attributed to the person who performed it. A missed pass raises an alert while there is still time to act on it, rather than becoming a blank box discovered three months later.
What Sothcare's eMAR does
Timestamped, attributed passes
Every administration recorded at the moment it happens, tied to the staff member who performed it. No retroactive initialling.
Miss alerts in real time
A pass that has not been recorded in its window raises an alert on shift, not at audit. Problems get fixed while they are still small.
Full audit trail
Every entry, edit and override is logged with who and when. Changes are visible rather than invisible — which is what makes the record defensible.
PRN and controlled tracking
As-needed medications recorded with the reason given and the outcome observed, which is the part paper records almost always miss.
Works offline
Passes recorded without signal sync when connectivity returns. Rural homes and basements do not break the record.
Survey export in seconds
Three months of administration history for a resident, exported and formatted, without anyone assembling a binder.
Who this is built for
Small residential and community providers — 245D group homes, adult foster care, assisted living, and personal care agencies. Typically one to a handful of homes, with DSPs rather than nurses handling most administration.
That shapes the design. Facility-grade eMAR systems assume a med room, a nurse, a cart and barcode scanning. That is the wrong set of assumptions for a four-resident AFC home where a DSP does the morning pass in the kitchen from a phone.
It also shapes the pricing. Enterprise eMAR is sold per bed or per user, which makes no sense when your headcount turns over and your resident count is five.
See Minnesota 245D specifics →eMAR is included, not an add-on
Most platforms sell eMAR as a module. You buy the base system, then unlock medication administration for an additional monthly fee, often per resident.
Sothcare includes it in the flat fee: $199/mo for Group Home or Assisted Living, $399 for Non-Medical Personal Care, $519 for Skilled Home Health. Unlimited staff accounts. No per-resident charge, no annual contract.
If you run more than one service line, each additional one is 15% off under a single login — so the same eMAR covers your group homes and your assisted living without paying twice.
See full pricing →Common questions
What does eMAR stand for?
Electronic Medication Administration Record. It replaces the paper MAR sheet with a timestamped, attributable digital record of every medication pass.
How is an eMAR different from a paper MAR?
A paper MAR shows what someone remembered to initial. An eMAR records when the pass actually happened, who performed it, and flags a miss at the time rather than leaving a blank box that nobody notices until an audit.
Do you support barcode scanning?
Medication verification is built into the pass workflow. For small residential settings, most of the error reduction comes from timestamping and miss alerts rather than barcodes, which are designed for high-volume facility dispensing.
Is eMAR included or an add-on?
Included. $199/mo for Group Home or Assisted Living, $399 for Non-Medical Personal Care, $519 for Skilled Home Health — eMAR is part of the platform, not a module you unlock.
Can staff use it offline?
Yes. Passes recorded without signal are held on the device and sync when connectivity returns, which matters in rural homes and basements.
Does it help in a survey?
That is the point of it. A licensor asking to see three months of medication administration for a resident gets an export in seconds, with every entry timestamped and attributed, rather than a binder somebody has to reconstruct.
See the eMAR on your own med list
20-minute, founder-led demo. Bring a real resident's medication schedule and we will set it up live.
Book my 20-min demo